Lotus Notes, Student Unix Webmail or GMail etc.). The message will not be recalled if the recipient is using another email system (e.g. Remarks: If you want to use the recall function, please ensure that the recipient is an Outlook user. In order to be notified about the success of the recall or replacement for each recipient, please select the “ Tell me if recall succeeds or fails for each recipient” check box.If you wish to replace the message with a new message, please click “ Delete unread copies and replace with a new message”, then click “ OK”, and then type a new message. Click “ Delete unread copies of this message”.On the “ Message” tab, in the “ Move” group, click “ Actions”, and then click “ Recall This Message”.Open the message you want to recall or replace.If the recipient opens the original e-mail first then the recall will fail.PrintIn Outlook 2013, you can recall and replace messages that recipients that have not read or moved out from their Inboxes.Now from the Message tab, select Actions > Recall This Message. The Recall option is not available for a message displayed in the Reading Pane. You must double-click to open the message.
Then open the email that you want to recall. If the recipient opens the recall message first, the original message will be deleted. Now, in the folder pane on the left of the Outlook window, choose the Sent Items folder.If the recipient has defined a rule stating that both e-mails should be stored in the same folder, then it depends which e-mail is opened first. Scenario 4: An inbox rule moves both the original e-mail and the recall e-mail to a different folder. If the recipient has defined a rule, which means that the original e-mail and the recall e-mail will be stored in different folders, the recall will fail.Scenario 3: An inbox rule moves the original e-mail to another folder. If the recipient opens the original e-mail first, the recall will be unsuccessful.If the recipient opens the message about the recall first, the original message will be deleted, meaning the recall was a success.Whether the recall is successful or not depends on which e-mail is opened first: Select this option if you dont want to replace the email with a new one. If the recipient has not enabled the “Automatically process meeting requests and responses to meeting requests and polls” feature, both the original message and the message about the recall will be stored in the recipient’s inbox. Steps to Recall an Email in Outlook Delete unread copies of this message. Scenario 2: The “Automatically process meeting requests and responses to meeting requests and polls” feature is disabled. When the sent email opens, on the top menu, locate the Actions. When your Outlook Sent Items tab opens, locate the email you want to recall and double-click to open it. However, the recipient will be informed that you attempted to recall the message. Here are the steps to attempt to recall an email in Outlook Scroll down the left pane of Outlook and click Sent Items tab.
The recipient is then informed that you have recalled the original message. If the recipient has not yet read the original message, it will be replaced by the recall message.Whether the recall works or not depends on whether the mail has been read. If the recipient has the “Automatically process meeting requests and responses to meeting requests and polls” feature enabled, both the original message and the message to recall the e-mail will be stored in the recipient’s inbox. The original message is unread and is in the recipient's Inbox. The recipient's mailbox is open when you attempt to process a recall. Scenario 1: The “Automatically process meeting requests and responses to meeting requests and polls” feature is enabled (as default). To recall Outlook email: Both you and your recipient must have an Exchange server email account and use Outlook as the email client. The following scenarios are possible according to Microsoft. Whether an already-sent e-mail can be replaced by a new message depends not only on the requirements listed above, but also on the recipient’s Outlook settings.